Table of Contents

Table of Contents

Section 1. Basic Computer Operation. 1-1

1.1 Objective. 1-1

1.2 Monitor. 1-1

1.2.1 Resolution. 1-2

1.2.2 Refresh Rate. 1-2

1.2.3 Dot Pitch. 1-2

1.2.4 Back of the Monitor 1-2

1.2.4.1 Power Plug Connection. 1-3

1.2.4.2 Monitor Cable Connection. 1-3

1.2.4.3 Monitor Air Vents. 1-3

1.2.5 Troubleshooting. 1-3

1.2.6 Monitor Maintenance. 1-4

1.3 Central Processing Unit (CPU) 1-4

1.3.1 CPU Panel Lights. 1-5

1.3.2 Compact Disk Read Write Only Memory (CD/RW ROM) 1-5

1.3.2.1 Engaged Light 1-5

1.3.2.2 Compact Disk Maintenance. 1-5

1.3.3 3.5 Inch Floppy Disk Drive (A: Drive) 1-6

1.3.3.1 Entrance/Exit 1-6

1.3.3.2 Eject Button. 1-6

1.3.3.3 Engaged Light 1-6

1.3.3.4 Using Floppy Disks. 1-6

1.3.3.5 Formatting Floppy Disks. 1-7

1.3.3.6 Floppy Disk and Drive Maintenance. 1-7

1.3.4 Iomega Zip 250. 1-7

1.3.4.1 Entrance/Exit 1-7

1.3.4.2 Eject Button. 1-7

1.3.4.3 Engaged Light 1-7

1.3.4.4 Using Zip Disks. 1-7

1.3.4.5 Reset Button. 1-8

1.3.5 Back of the CPU. 1-8

1.3.5.1 CPU Connections. 1-8

1.3.6 CPU Maintenance. 1-9

1.4 The Keyboard. 1-9

1.4.1 Keyboard Maintenance: 1-9

1.5 The Mouse. 1-10

1.5.1 Pointer 1-10

1.5.2 Clicking. 1-10

1.5.3 Drag. 1-11

1.5.4 I-beam Insertion. 1-11

1.5.5 Scrolling. 1-11

1.6 The Printer. 1-11

1.6.1 Letter Quality (LQ) 1-11

1.6.2 Draft Mode. 1-12

1.6.3 Back of Printer 1-12

1.6.4 Changing the Ink Cartridges. 1-12

Section 2. Getting Started. Error! Bookmark not defined.

2.1 Introduction. 2-1

2.2 Turning the Computer On. 2-1

2.3 Log On. 2-1

2.4 Desktop Tools. 2-2

2.5 My Computer. 2-2

2.6 Network Neighborhood. 2-2

2.7 Recycle Bin. 2-2

2.8 My Briefcase. 2-5

2.9 The Start Button. 2-5

2.11 Shutdown. 2-5

2.12 How to Open an Icon. 2-6

2.13 Windows 2000 Desktop Management. 2-6

2.14 Desktop. 2-6

2.15 Your Directory Display. 2-6

2.16 Renaming Files. 2-7

2.17 Finding Files. 2-8

2.18 How to Turn the Computer Off. 2-8

2.19 Log Off . 2-9

2.20 Protect your ERIES Equipment. 2-9

Section 3. Microsoft Office XP. 2-1

3.1 Introduction. 3-1

3.1.1 Using a Mouse. 3-1

3.1.2 Pointer 3-1

3.1.3 Clicking. 3-2

3.1.4 Double-clicking. 3-2

3.1.5 Dragging. 3-2

3.1.6 I-beam Insertion. 3-2

3.1.7 Scrolling. 3-2

3.1.8 Starting MS Office Applications. 3-2

3.1.9 Using the Task Pane in MS Office Applications. 3-3

3.1.10 Opening an Existing Application File. 3-4

3.1.11 File Extensions. 3-6

3.1.12 Editing an Application File. 3-6

3.1.13 Getting MS Office Help. 3-6

3.1.14 Saving an Application. 3-8

3.1.15 Printing MS Office Applications. 3-8

3.1.16 Exiting MS Office Applications. 3-9

Section 4. Microsoft Office Word. 3-1

4.1 Introduction. 4-1

4.2 Understanding the Opening Screen. 4-1

4.2.1 Menu Bar 4-2

4.2.2 Toolbar Icons. 4-2

4.2.2.1 Spell checker 4-3

4.2.2.2 Cut 4-3

4.2.2.3 Copy. 4-4

4.2.2.4 Paste. 4-4

4.2.2.5 Undo. 4-4

4.2.2.6 Redo. 4-4

4.2.2.7 Font Selection. 4-4

4.2.2.8 Bold, ltalic, and Underline. 4-4

4.2.2.9 Text Alignment 4-4

4.2.2.10 View. 4-4

4.2.2.11 Text Size. 4-4

Hands-on Exercise 4-1. 4-5

4.3 Creating Documents. 4-7

4.4 Opening Documents. 4-7

4.5 Saving Documents. 4-7

Hands-on Exercise 4-2. 4-9

4.6 Editing Text. 4-11

4.6.1 Insert Text 4-11

4.6.2 Typing Over Existing Text 4-11

4.6.3 Delete Text 4-11

4.6.4 BACKSPACE Key. 4-11

4.6.5 DELETE Key. 4-11

4.6.6 Copy and Paste. 4-12

Hands-on Exercise 4-3. 4-13

4.6.7 Find and Replace. 4-14

Hands-on Exercise 4-4. 4-15

4.7 Spelling Collections Dictionary. 4-16

4.8 Thesaurus. 4-18

Hands-on Exercise 4-5. 4-19

4.9 Translating Text in Another Language. 4-19

Hands-on Exercise 4-6. 4-20

4.9.1 Formatting Text 4-20

4.9.2 Font Selection. 4-20

4.9.3 Bold/Italic/Underline. 4-20

4.9.4 Text Alignment 4-20

4.9.5 Line Spacing. 4-20

4.9.6 Create Numbered Lists. 4-21

4.9.7 Bullets. 4-21

Hands-on Exercise 4-7. 4-22

4.9.8 Margins. 4-23

4.9.9 Page Breaks. 4-23

4.9.10 Indent vs. Tab. 4-23

Hands-on Exercise 4-8. 4-25

4.9.11 Headers and Footers. 4-27

Hands-on Exercise 4-9. 4-29

Section 5. Microsoft Office Power Point. 4-1

5.1 Introduction. 5-1

5.1.1 Opening PowerPoint 5-1

5.1.2 Opening Window. 5-2

Hands-on Exercise 5-1. 5-2

5.1.3 Starting a Presentation. 5-3

Hands-on Exercise 5-2. 5-4

5.1.4 Browsing a Presentation. 5-6

Hands-on Exercise 5-3. 5-6

5.1.5 Working with a Presentation. 5-8

5.1.5.1 The Design Template. 5-8

Hands-on Exercise 5-4. 5-8

5.1.5.2 Entering Text in a Slide. 5-9

Hands-on Exercise 5-5. 5-10

5.1.5.3 Creating a New Slide. 5-12

Hands-on Exercise 5-6. 5-12

5.1.5.4 Inserting Slides from Other Presentations. 5-14

Hands-on Exercise 5-7. 5-14

5.1.5.5 Editing Text in a Presentation. 5-17

Hands-on Exercise 5-8. 5-18

5.1.5.6 Rearranging Slides in a Presentation. 5-18

Hands-on Exercise 5-9. 5-18

5.1.5.7 Entering Speaker Notes. 5-20

Hands-on Exercise 5-10. 5-20

5.1.5.8 Presenting a Presentation. 5-21

Hands-on Exercise 5-11. 5-22

5.1.5.9 Choosing the Right Print Settings. 5-22

5.1.5.10 Printing a Presentation. 5-23

Section 6. Microsoft Office Excel. 5-1

6.1 Introduction. 6-1

6.2 Understanding the Opening Screen. 6-1

6.3 Introducing Excel. 6-2

6.3.1 Creating a Workbook. 6-2

Hands-on Exercise 6-1. 6-2

6.3.2 Working with an Existing Data List 6-10

Hands-on Exercise 6-2. 6-10

6.3.3 Zeroing in on Data in a List 6-13

Hands-on Exercise 6-3. 6-14

6.3.4 Making Workbooks Easier to Work With. 6-16

Hands-on Exercise 6-4. 6-17

Section 7. Microsoft Office Outlook. 6-1

7.1 MS Outlook 2002. 7-1

7.1.1 Identifying the Main Components. 7-1

7.1.1.1 Outlook Shortcuts. 7-2

7.1.1.2 My Shortcuts. 7-2

7.1.1.3 Other Shortcuts. 7-3

7.1.2 Creating New Messages. 7-3

Hands-on Exercise 7-1. 7-3

7.1.3 Attaching Files to Messages. 7-5

Hands-on Exercise 7-2. 7-5

7.1.4 Reading Messages and Opening Attachments. 7-5

Hands-on Exercise 7-3. 7-5

7.1.5 Responding to Messages. 7-7

Hands-on Exercise 7-4. 7-7

7.1.6 Sending and Receiving Messages. 7-9

Hands-on Exercise 7-5. 7-9

7.1.7 Using an Address Book. 7-10

Hands-on Exercise 7-6. 7-11

7.1.8 Other features of the Address Book. 7-12

7.1.8.1 Address Book Shortcut Group. 7-13

7.1.8.2 Creating a Personal Contact Address book. 7-13

Hands-on Exercise 7-7. 7-13

7.1.8.3 To Delete a contact 7-15